Spousal Sponsorship Document Checklist for Filipinos — Complete List (2026)

💡 Tip: Quality matters more than quantity. A well-organized relationship evidence package with clear chronological documentation is more persuasive than hundreds of random chat screenshots. We recommend organizing evidence into a relationship timeline showing key milestones: when you met, first meeting in person, meeting families, engagement, wedding, and ongoing communication.

Medical Examination Requirements

The sponsored spouse (and any dependent children) must complete an Immigration Medical Examination (IME) by an IRCC-designated panel physician.

In the Philippines: Several designated panel physicians in Manila, Cebu, and other major cities. Find one at IRCC’s Panel Physician Finder.
In Canada (inland applications): Panel physicians available in major cities including Toronto.
The exam includes a physical examination, chest X-ray, blood tests (HIV, syphilis), and urinalysis.
Validity: Medical results are valid for 12 months from the date of the exam.
Timing: For outland applications, IRCC will instruct you when to complete the medical exam. For inland applications, you can do it upfront with your application.
Cost: Varies by clinic — typically ₱11,800-₱13,270 in the Philippines, or $230-$450+ CAD in Canada.

Common Document Mistakes Filipino Applicants Make

After helping hundreds of Filipino families with spousal sponsorship, these are the most common document mistakes we see:

1. Using a Church Marriage Certificate Instead of PSA

A church wedding certificate proves a religious ceremony took place, but IRCC requires proof of a legally registered marriage. The PSA marriage certificate confirms the marriage was registered with the Philippine civil registrar. If your marriage was never registered, you need to complete a late registration before requesting a PSA copy.

2. Submitting an Expired CENOMAR

A CENOMAR that is more than 6 months old may be questioned by the visa office. Since processing times can be unpredictable, order your CENOMAR no more than 2-3 months before filing. If the visa office requests a new one, comply promptly — this is not a refusal, just an update request.

3. Wrong Type of PSA Document

PSA issues several types of certificates. Make sure you request the correct one:

Birth Certificate — not “Certificate of Live Birth” from the hospital.
CENOMAR — not “Advisory on Marriages” (which is different).
Marriage Certificate — not “Certificate of Marriage” from the church.

4. Missing Authentication or Apostille

While not always required by IRCC, submitting unauthenticated documents can raise questions. Get your PSA documents apostilled by DFA as a precaution, especially for outland applications processed by the Manila visa office.

5. Incomplete Relationship Evidence

Many Filipino applicants submit only wedding photos. This is not enough. Officers want to see evidence of an ongoing, genuine relationship — communication history, visits, financial support, and integration into each other’s lives and families.

6. Not Providing Police Clearances from OFW Countries

If your spouse worked as an OFW in Saudi Arabia, UAE, Qatar, Hong Kong, or any other country for 6+ months, they need a police clearance from each of those countries in addition to the NBI clearance. These can take months to obtain, so start early.

Complete Document Checklist Summary

Use this quick-reference checklist to make sure you have everything before filing:

Sponsor (Canadian) Documents

☐ IMM 1344, IMM 0008, IMM 5532, IMM 5669, IMM 5406, IMM 5533
☐ Proof of Canadian citizenship or PR
☐ Government photo ID
☐ Proof of address
☐ CRA Notice of Assessment + Option C
☐ Employment letter and recent pay stubs
☐ Previous relationship documents (if applicable)
☐ Passport-size photos (2)

Sponsored Spouse (Philippine) Documents

☐ PSA Birth Certificate (on security paper)
☐ PSA CENOMAR (less than 6 months old)
☐ PSA Marriage Certificate (or Canadian marriage certificate)
☐ Valid Philippine passport (6+ months validity)
☐ NBI Clearance (valid for 1 year)
☐ Police clearance from other countries lived in 6+ months
☐ Passport-size photos (2 per person)
☐ Relationship genuineness evidence package
☐ Medical exam results (when instructed)

📞 Need Help? Our Filipino-Canadian immigration lawyers have helped hundreds of families navigate spousal sponsorship. We review your documents, identify gaps, and prepare a complete application package. Book a consultation or call 1-855-522-5290.

Frequently Asked Questions

Do I need to apostille my PSA documents for spousal sponsorship?

IRCC does not strictly require apostilled PSA documents for immigration applications. However, we recommend getting them apostilled by the Philippine DFA as a precaution, especially for outland applications processed by the Manila visa office. The apostille confirms the document’s authenticity and can prevent processing delays.

How recent does my CENOMAR need to be?

While there is no official IRCC policy on CENOMAR expiry, most visa officers expect it to be no more than 6 months old at the time of processing. We recommend ordering your CENOMAR 2-3 months before filing to ensure it remains current throughout the initial review period.

Can I use my church wedding certificate instead of a PSA marriage certificate?

No. IRCC requires a PSA-issued marriage certificate as proof of a legally registered marriage. A church certificate only proves a religious ceremony occurred. Your marriage must be registered with the local civil registrar in the Philippines, and the PSA copy must be on official security paper.

My spouse worked as an OFW in Dubai. Do they need a UAE police clearance?

Yes. If your spouse lived in any country for 6 months or more since age 18, they must provide a police clearance from that country. For UAE, this can be obtained through the UAE Embassy or Consulate. Allow 2-4 months for processing, so start this early in your application preparation.

How long is the NBI clearance valid for Canadian immigration?

NBI clearances are valid for 1 year from the date of issue. For spousal sponsorship, your NBI clearance should be valid when you submit your application. If processing takes longer than expected and your NBI clearance expires, the visa office may request a new one.

What if my spouse’s name on the PSA birth certificate doesn’t match their passport?

Name discrepancies between Philippine documents and passports are common (e.g., different middle name formats, nicknames vs. legal names). If there is a discrepancy, provide a sworn affidavit explaining the difference (called an “Affidavit of Discrepancy” in the Philippines). You may also need to provide supporting documents showing the name change or correction.

This guide was prepared by JCA Law Office Professional Corporation, a Toronto-based immigration law firm serving the Filipino-Canadian community since 2016. Last updated March 2026.

⚠️ Common Mistake: Submitting only a church marriage certificate. In the Philippines, a church wedding must also be registered with the civil registrar to be legally valid. If only the church certificate exists, the marriage may not appear in PSA records. You must have the marriage late-registered with the local civil registrar before requesting a PSA copy.

Valid Passport

Philippine passport valid for at least 6 months beyond your expected travel date.
Provide copies of all pages (including blank pages).
Include copies of any previous passports used for travel to Canada or other countries.

Passport-Size Photographs

2 photos per person (applicant and any dependent children).
Must meet IRCC photo specifications: 50mm x 70mm, white background, taken within the last 6 months.
Write the person’s name and date of birth on the back of each photo.

How to Get PSA Documents from Abroad

If your Filipino spouse is already in Canada or in another country outside the Philippines, there are several ways to obtain PSA documents:

Option 1: PSA Serbilis Online

Website: psaserbilis.com.ph
Can deliver to Philippine addresses only (have a family member receive it and send it to you).
Processing: 4-6 business days for Metro Manila, 6-8 days for provinces.
Cost: ₱365 per document (delivery included).

Option 2: Philippine Consulate General in Toronto

The consulate can request PSA documents on your behalf.
Processing: 6-8 weeks (sometimes longer).
Visit the Consulate General of the Philippines in Toronto website for current fees and requirements.
Available documents: birth certificate, marriage certificate, CENOMAR, death certificate.

Option 3: Authorized Representative in the Philippines

A family member with a Special Power of Attorney (SPA) can request documents on your behalf at PSA outlets.
The SPA must be notarized and, if executed in Canada, authenticated at the Philippine Consulate.
Learn more: Special Power of Attorney for Filipinos in Canada

Authentication and Apostille Requirements

The Philippines joined the Apostille Convention in May 2019. This changed how Philippine documents are authenticated for use in Canada:

Philippine documents used in Canada: Must be apostilled by the Department of Foreign Affairs (DFA) in the Philippines. The apostille replaces the previous “red ribbon” authentication process.
Canadian documents used in the Philippines: Must be apostilled by Global Affairs Canada (GAC).
For IRCC purposes: IRCC generally accepts PSA-issued documents without apostille for immigration applications. However, having documents apostilled adds an extra layer of authentication that can prevent processing delays.

Recommendation: While not always strictly required by IRCC, we recommend getting PSA documents apostilled by DFA before submission. This prevents any questions about document authenticity and is especially helpful if your application is processed by the Manila visa office.

Police Clearance Requirements

The sponsored spouse must provide police clearance certificates from every country where they have lived for 6 months or more since turning 18.

NBI Clearance (Philippines)

Issued by the National Bureau of Investigation (NBI).
Apply online at clearance.nbi.gov.ph — registration and appointment required.
If applying from Canada, you can request NBI clearance through an authorized NBI clearance service without returning to the Philippines.
Validity: NBI clearances are valid for 1 year from the date of issue.
Processing: Same-day if no “hit” (matching record). If there’s a hit, allow 10-15 business days for verification.

Other Countries

If your spouse lived in any other country for 6+ months (e.g., UAE, Saudi Arabia, Hong Kong, Singapore — common for OFWs), they need a police clearance from that country too.
Contact the embassy or consulate of that country in Canada or the Philippines to request the clearance.
Common for OFW spouses: police clearances from Middle Eastern countries can take 2-4 months — start early.

Relationship Genuineness Evidence

IRCC officers will evaluate whether your relationship is genuine and not primarily for immigration purposes. For Filipino-Canadian couples — especially those who met online or have had a long-distance relationship — strong relationship evidence is critical.

Types of Evidence to Include

Photographs together: Include 10-20 photos showing your relationship over time — meeting each other’s families, celebrations, trips, everyday life. Label each photo with the date, location, and who is in it.
Communication records: Screenshots or logs from messaging apps (Messenger, Viber, WhatsApp), video call history, phone records showing regular contact.
Travel records: Flight itineraries, boarding passes, passport stamps showing visits to each other. Include hotel bookings or evidence of staying together.
Financial support evidence: Remittance receipts (GCash, Wise, Western Union, Remitly), bank transfers, shared expenses, joint accounts if applicable.
Letters from family and friends: Statutory declarations from people who know you as a couple, attesting to the genuineness of your relationship.
Shared commitments: Joint lease, co-ownership, shared subscriptions, beneficiary designations, wedding planning correspondence.

Medical Examination Requirements

The sponsored spouse (and any dependent children) must complete an Immigration Medical Examination (IME) by an IRCC-designated panel physician.

In the Philippines: Several designated panel physicians in Manila, Cebu, and other major cities. Find one at IRCC’s Panel Physician Finder.
In Canada (inland applications): Panel physicians available in major cities including Toronto.
The exam includes a physical examination, chest X-ray, blood tests (HIV, syphilis), and urinalysis.
Validity: Medical results are valid for 12 months from the date of the exam.
Timing: For outland applications, IRCC will instruct you when to complete the medical exam. For inland applications, you can do it upfront with your application.
Cost: Varies by clinic — typically ₱11,800-₱13,270 in the Philippines, or $230-$450+ CAD in Canada.

Common Document Mistakes Filipino Applicants Make

After helping hundreds of Filipino families with spousal sponsorship, these are the most common document mistakes we see:

1. Using a Church Marriage Certificate Instead of PSA

2. Submitting an Expired CENOMAR

3. Wrong Type of PSA Document

PSA issues several types of certificates. Make sure you request the correct one:

Birth Certificate — not “Certificate of Live Birth” from the hospital.
CENOMAR — not “Advisory on Marriages” (which is different).
Marriage Certificate — not “Certificate of Marriage” from the church.

4. Missing Authentication or Apostille

5. Incomplete Relationship Evidence

6. Not Providing Police Clearances from OFW Countries

Complete Document Checklist Summary

Use this quick-reference checklist to make sure you have everything before filing:

Sponsor (Canadian) Documents

☐ IMM 1344, IMM 0008, IMM 5532, IMM 5669, IMM 5406, IMM 5533
☐ Proof of Canadian citizenship or PR
☐ Government photo ID
☐ Proof of address
☐ CRA Notice of Assessment + Option C
☐ Employment letter and recent pay stubs
☐ Previous relationship documents (if applicable)
☐ Passport-size photos (2)

Sponsored Spouse (Philippine) Documents

☐ PSA Birth Certificate (on security paper)
☐ PSA CENOMAR (less than 6 months old)
☐ PSA Marriage Certificate (or Canadian marriage certificate)
☐ Valid Philippine passport (6+ months validity)
☐ NBI Clearance (valid for 1 year)
☐ Police clearance from other countries lived in 6+ months
☐ Passport-size photos (2 per person)
☐ Relationship genuineness evidence package
☐ Medical exam results (when instructed)

Frequently Asked Questions

Do I need to apostille my PSA documents for spousal sponsorship?

How recent does my CENOMAR need to be?

Can I use my church wedding certificate instead of a PSA marriage certificate?

My spouse worked as an OFW in Dubai. Do they need a UAE police clearance?

How long is the NBI clearance valid for Canadian immigration?

What if my spouse’s name on the PSA birth certificate doesn’t match their passport?

This guide was prepared by JCA Law Office Professional Corporation, a Toronto-based immigration law firm serving the Filipino-Canadian community since 2016. Last updated March 2026.

🚨 Critical: An expired or outdated CENOMAR is one of the most common reasons Filipino spousal sponsorship applications are returned. If your CENOMAR is more than 6 months old when your application is processed, the visa office may request a new one — adding months to your timeline.

Marriage Certificate

Must be a PSA-issued marriage certificate on security paper.
A church certificate alone is NOT sufficient. The marriage must be registered with the local civil registrar, which then gets transmitted to PSA.
If married in the Philippines: the officiant (priest, pastor, judge, or mayor) should have filed the marriage certificate with the local civil registrar within 15 days of the ceremony.
If married in Canada: provide the Canadian marriage certificate issued by the province where the marriage took place.

Valid Passport

Philippine passport valid for at least 6 months beyond your expected travel date.
Provide copies of all pages (including blank pages).
Include copies of any previous passports used for travel to Canada or other countries.

Passport-Size Photographs

2 photos per person (applicant and any dependent children).
Must meet IRCC photo specifications: 50mm x 70mm, white background, taken within the last 6 months.
Write the person’s name and date of birth on the back of each photo.

How to Get PSA Documents from Abroad

If your Filipino spouse is already in Canada or in another country outside the Philippines, there are several ways to obtain PSA documents:

Option 1: PSA Serbilis Online

Website: psaserbilis.com.ph
Can deliver to Philippine addresses only (have a family member receive it and send it to you).
Processing: 4-6 business days for Metro Manila, 6-8 days for provinces.
Cost: ₱365 per document (delivery included).

Option 2: Philippine Consulate General in Toronto

The consulate can request PSA documents on your behalf.
Processing: 6-8 weeks (sometimes longer).
Visit the Consulate General of the Philippines in Toronto website for current fees and requirements.
Available documents: birth certificate, marriage certificate, CENOMAR, death certificate.

Option 3: Authorized Representative in the Philippines

A family member with a Special Power of Attorney (SPA) can request documents on your behalf at PSA outlets.
The SPA must be notarized and, if executed in Canada, authenticated at the Philippine Consulate.
Learn more: Special Power of Attorney for Filipinos in Canada

Authentication and Apostille Requirements

The Philippines joined the Apostille Convention in May 2019. This changed how Philippine documents are authenticated for use in Canada:

Philippine documents used in Canada: Must be apostilled by the Department of Foreign Affairs (DFA) in the Philippines. The apostille replaces the previous “red ribbon” authentication process.
Canadian documents used in the Philippines: Must be apostilled by Global Affairs Canada (GAC).
For IRCC purposes: IRCC generally accepts PSA-issued documents without apostille for immigration applications. However, having documents apostilled adds an extra layer of authentication that can prevent processing delays.

Police Clearance Requirements

The sponsored spouse must provide police clearance certificates from every country where they have lived for 6 months or more since turning 18.

NBI Clearance (Philippines)

Issued by the National Bureau of Investigation (NBI).
Apply online at clearance.nbi.gov.ph — registration and appointment required.
If applying from Canada, you can request NBI clearance through an authorized NBI clearance service without returning to the Philippines.
Validity: NBI clearances are valid for 1 year from the date of issue.
Processing: Same-day if no “hit” (matching record). If there’s a hit, allow 10-15 business days for verification.

Other Countries

If your spouse lived in any other country for 6+ months (e.g., UAE, Saudi Arabia, Hong Kong, Singapore — common for OFWs), they need a police clearance from that country too.
Contact the embassy or consulate of that country in Canada or the Philippines to request the clearance.
Common for OFW spouses: police clearances from Middle Eastern countries can take 2-4 months — start early.

Relationship Genuineness Evidence

Types of Evidence to Include

Photographs together: Include 10-20 photos showing your relationship over time — meeting each other’s families, celebrations, trips, everyday life. Label each photo with the date, location, and who is in it.
Communication records: Screenshots or logs from messaging apps (Messenger, Viber, WhatsApp), video call history, phone records showing regular contact.
Travel records: Flight itineraries, boarding passes, passport stamps showing visits to each other. Include hotel bookings or evidence of staying together.
Financial support evidence: Remittance receipts (GCash, Wise, Western Union, Remitly), bank transfers, shared expenses, joint accounts if applicable.
Letters from family and friends: Statutory declarations from people who know you as a couple, attesting to the genuineness of your relationship.
Shared commitments: Joint lease, co-ownership, shared subscriptions, beneficiary designations, wedding planning correspondence.

Medical Examination Requirements

The sponsored spouse (and any dependent children) must complete an Immigration Medical Examination (IME) by an IRCC-designated panel physician.

In the Philippines: Several designated panel physicians in Manila, Cebu, and other major cities. Find one at IRCC’s Panel Physician Finder.
In Canada (inland applications): Panel physicians available in major cities including Toronto.
The exam includes a physical examination, chest X-ray, blood tests (HIV, syphilis), and urinalysis.
Validity: Medical results are valid for 12 months from the date of the exam.
Timing: For outland applications, IRCC will instruct you when to complete the medical exam. For inland applications, you can do it upfront with your application.
Cost: Varies by clinic — typically ₱11,800-₱13,270 in the Philippines, or $230-$450+ CAD in Canada.

Common Document Mistakes Filipino Applicants Make

After helping hundreds of Filipino families with spousal sponsorship, these are the most common document mistakes we see:

1. Using a Church Marriage Certificate Instead of PSA

2. Submitting an Expired CENOMAR

3. Wrong Type of PSA Document

PSA issues several types of certificates. Make sure you request the correct one:

Birth Certificate — not “Certificate of Live Birth” from the hospital.
CENOMAR — not “Advisory on Marriages” (which is different).
Marriage Certificate — not “Certificate of Marriage” from the church.

4. Missing Authentication or Apostille

5. Incomplete Relationship Evidence

6. Not Providing Police Clearances from OFW Countries

Complete Document Checklist Summary

Use this quick-reference checklist to make sure you have everything before filing:

Sponsor (Canadian) Documents

☐ IMM 1344, IMM 0008, IMM 5532, IMM 5669, IMM 5406, IMM 5533
☐ Proof of Canadian citizenship or PR
☐ Government photo ID
☐ Proof of address
☐ CRA Notice of Assessment + Option C
☐ Employment letter and recent pay stubs
☐ Previous relationship documents (if applicable)
☐ Passport-size photos (2)

Sponsored Spouse (Philippine) Documents

☐ PSA Birth Certificate (on security paper)
☐ PSA CENOMAR (less than 6 months old)
☐ PSA Marriage Certificate (or Canadian marriage certificate)
☐ Valid Philippine passport (6+ months validity)
☐ NBI Clearance (valid for 1 year)
☐ Police clearance from other countries lived in 6+ months
☐ Passport-size photos (2 per person)
☐ Relationship genuineness evidence package
☐ Medical exam results (when instructed)

Frequently Asked Questions

Do I need to apostille my PSA documents for spousal sponsorship?

How recent does my CENOMAR need to be?

Can I use my church wedding certificate instead of a PSA marriage certificate?

My spouse worked as an OFW in Dubai. Do they need a UAE police clearance?

How long is the NBI clearance valid for Canadian immigration?

What if my spouse’s name on the PSA birth certificate doesn’t match their passport?

This guide was prepared by JCA Law Office Professional Corporation, a Toronto-based immigration law firm serving the Filipino-Canadian community since 2016. Last updated March 2026.

⚠️ Common Mistake: Using an old NSO copy or a photocopy. IRCC requires an original PSA-issued copy on security paper. If your birth certificate has corrections or annotations, you may also need a certified copy of the court order or late registration documents.

CENOMAR (Certificate of No Marriage) from PSA

Also called “Certificate of No Marriage Record” or “Advisory on Marriages.”
Must be from PSA — not the local civil registrar.
Proves your spouse has no other registered marriage in the Philippines.
Validity: IRCC does not specify an expiry, but most immigration officers expect it to be no older than 6 months at the time of submission. Order it as close to your filing date as possible.
Processing time: 4-6 business days via PSA Serbilis (domestic), or 6-8 weeks via the Philippine Consulate (overseas).

Marriage Certificate

Must be a PSA-issued marriage certificate on security paper.
A church certificate alone is NOT sufficient. The marriage must be registered with the local civil registrar, which then gets transmitted to PSA.
If married in the Philippines: the officiant (priest, pastor, judge, or mayor) should have filed the marriage certificate with the local civil registrar within 15 days of the ceremony.
If married in Canada: provide the Canadian marriage certificate issued by the province where the marriage took place.

Valid Passport

Philippine passport valid for at least 6 months beyond your expected travel date.
Provide copies of all pages (including blank pages).
Include copies of any previous passports used for travel to Canada or other countries.

Passport-Size Photographs

2 photos per person (applicant and any dependent children).
Must meet IRCC photo specifications: 50mm x 70mm, white background, taken within the last 6 months.
Write the person’s name and date of birth on the back of each photo.

How to Get PSA Documents from Abroad

If your Filipino spouse is already in Canada or in another country outside the Philippines, there are several ways to obtain PSA documents:

Option 1: PSA Serbilis Online

Website: psaserbilis.com.ph
Can deliver to Philippine addresses only (have a family member receive it and send it to you).
Processing: 4-6 business days for Metro Manila, 6-8 days for provinces.
Cost: ₱365 per document (delivery included).

Option 2: Philippine Consulate General in Toronto

The consulate can request PSA documents on your behalf.
Processing: 6-8 weeks (sometimes longer).
Visit the Consulate General of the Philippines in Toronto website for current fees and requirements.
Available documents: birth certificate, marriage certificate, CENOMAR, death certificate.

Option 3: Authorized Representative in the Philippines

A family member with a Special Power of Attorney (SPA) can request documents on your behalf at PSA outlets.
The SPA must be notarized and, if executed in Canada, authenticated at the Philippine Consulate.
Learn more: Special Power of Attorney for Filipinos in Canada

Authentication and Apostille Requirements

The Philippines joined the Apostille Convention in May 2019. This changed how Philippine documents are authenticated for use in Canada:

Philippine documents used in Canada: Must be apostilled by the Department of Foreign Affairs (DFA) in the Philippines. The apostille replaces the previous “red ribbon” authentication process.
Canadian documents used in the Philippines: Must be apostilled by Global Affairs Canada (GAC).
For IRCC purposes: IRCC generally accepts PSA-issued documents without apostille for immigration applications. However, having documents apostilled adds an extra layer of authentication that can prevent processing delays.

Police Clearance Requirements

The sponsored spouse must provide police clearance certificates from every country where they have lived for 6 months or more since turning 18.

NBI Clearance (Philippines)

Issued by the National Bureau of Investigation (NBI).
Apply online at clearance.nbi.gov.ph — registration and appointment required.
If applying from Canada, you can request NBI clearance through an authorized NBI clearance service without returning to the Philippines.
Validity: NBI clearances are valid for 1 year from the date of issue.
Processing: Same-day if no “hit” (matching record). If there’s a hit, allow 10-15 business days for verification.

Other Countries

If your spouse lived in any other country for 6+ months (e.g., UAE, Saudi Arabia, Hong Kong, Singapore — common for OFWs), they need a police clearance from that country too.
Contact the embassy or consulate of that country in Canada or the Philippines to request the clearance.
Common for OFW spouses: police clearances from Middle Eastern countries can take 2-4 months — start early.

Relationship Genuineness Evidence

Types of Evidence to Include

Photographs together: Include 10-20 photos showing your relationship over time — meeting each other’s families, celebrations, trips, everyday life. Label each photo with the date, location, and who is in it.
Communication records: Screenshots or logs from messaging apps (Messenger, Viber, WhatsApp), video call history, phone records showing regular contact.
Travel records: Flight itineraries, boarding passes, passport stamps showing visits to each other. Include hotel bookings or evidence of staying together.
Financial support evidence: Remittance receipts (GCash, Wise, Western Union, Remitly), bank transfers, shared expenses, joint accounts if applicable.
Letters from family and friends: Statutory declarations from people who know you as a couple, attesting to the genuineness of your relationship.
Shared commitments: Joint lease, co-ownership, shared subscriptions, beneficiary designations, wedding planning correspondence.

Medical Examination Requirements

The sponsored spouse (and any dependent children) must complete an Immigration Medical Examination (IME) by an IRCC-designated panel physician.

In the Philippines: Several designated panel physicians in Manila, Cebu, and other major cities. Find one at IRCC’s Panel Physician Finder.
In Canada (inland applications): Panel physicians available in major cities including Toronto.
The exam includes a physical examination, chest X-ray, blood tests (HIV, syphilis), and urinalysis.
Validity: Medical results are valid for 12 months from the date of the exam.
Timing: For outland applications, IRCC will instruct you when to complete the medical exam. For inland applications, you can do it upfront with your application.
Cost: Varies by clinic — typically ₱11,800-₱13,270 in the Philippines, or $230-$450+ CAD in Canada.

Common Document Mistakes Filipino Applicants Make

After helping hundreds of Filipino families with spousal sponsorship, these are the most common document mistakes we see:

1. Using a Church Marriage Certificate Instead of PSA

2. Submitting an Expired CENOMAR

3. Wrong Type of PSA Document

PSA issues several types of certificates. Make sure you request the correct one:

Birth Certificate — not “Certificate of Live Birth” from the hospital.
CENOMAR — not “Advisory on Marriages” (which is different).
Marriage Certificate — not “Certificate of Marriage” from the church.

4. Missing Authentication or Apostille

5. Incomplete Relationship Evidence

6. Not Providing Police Clearances from OFW Countries

Complete Document Checklist Summary

Use this quick-reference checklist to make sure you have everything before filing:

Sponsor (Canadian) Documents

☐ IMM 1344, IMM 0008, IMM 5532, IMM 5669, IMM 5406, IMM 5533
☐ Proof of Canadian citizenship or PR
☐ Government photo ID
☐ Proof of address
☐ CRA Notice of Assessment + Option C
☐ Employment letter and recent pay stubs
☐ Previous relationship documents (if applicable)
☐ Passport-size photos (2)

Sponsored Spouse (Philippine) Documents

☐ PSA Birth Certificate (on security paper)
☐ PSA CENOMAR (less than 6 months old)
☐ PSA Marriage Certificate (or Canadian marriage certificate)
☐ Valid Philippine passport (6+ months validity)
☐ NBI Clearance (valid for 1 year)
☐ Police clearance from other countries lived in 6+ months
☐ Passport-size photos (2 per person)
☐ Relationship genuineness evidence package
☐ Medical exam results (when instructed)

Frequently Asked Questions

Do I need to apostille my PSA documents for spousal sponsorship?

How recent does my CENOMAR need to be?

Can I use my church wedding certificate instead of a PSA marriage certificate?

My spouse worked as an OFW in Dubai. Do they need a UAE police clearance?

How long is the NBI clearance valid for Canadian immigration?

What if my spouse’s name on the PSA birth certificate doesn’t match their passport?

This guide was prepared by JCA Law Office Professional Corporation, a Toronto-based immigration law firm serving the Filipino-Canadian community since 2016. Last updated March 2026.

📘 Related Guide: Spousal Sponsorship Canada — Complete Guide for Filipinos (2026)
Read our comprehensive guide covering eligibility, inland vs. outland sponsorship, processing times, and fees.

Documents Required from the Sponsor (Canadian Side)

The Canadian sponsor must provide documents proving their status, identity, and ability to support their spouse. Here is the complete list:

IMM Forms (Mandatory)

IMM 1344 — Application to Sponsor, Sponsorship Agreement and Undertaking: The primary sponsorship form. Both the sponsor and the sponsored person must sign.
IMM 0008 — Generic Application Form for Canada: The main application form for the sponsored spouse.
IMM 5532 — Relationship Information and Sponsorship Evaluation: Detailed questions about your relationship history, how you met, and evidence of genuineness.
IMM 5669 — Schedule A: Background/Declaration: Personal history of the sponsored person including education, employment, and addresses for the past 10 years.
IMM 5406 — Additional Family Information: Lists all family members of both sponsor and sponsored person.
IMM 5476 — Use of a Representative: Required only if using an immigration lawyer or consultant.
IMM 5533 — Document Checklist: IRCC’s own checklist — submit this completed form with your application.

Sponsor’s Identity and Status Documents

Proof of Canadian citizenship or permanent residence: Canadian passport, citizenship certificate, or PR card (front and back).
Government-issued photo ID: Driver’s licence or provincial photo card.
Proof of address: Utility bill, bank statement, or government correspondence showing your current Canadian address.

Financial Documents

Notice of Assessment (NOA) from the Canada Revenue Agency for the most recent tax year.
Option C printout — a detailed income summary from CRA (available through My Account at canada.ca).
Employment letter confirming position, salary, and start date.
Recent pay stubs (last 3 months recommended).

Note: For spousal sponsorship, there is generally no minimum income requirement (LICO) unless you are sponsoring a dependent child who has their own dependent child. However, providing financial documents strengthens your application.

Previous Relationship Documents (If Applicable)

Divorce certificate, annulment decree, or death certificate of a former spouse — for either the sponsor or the sponsored person.
If previously sponsored a spouse: proof that the 3-year sponsorship bar has passed (your previous sponsored spouse became a PR more than 3 years ago).

Documents Required from the Sponsored Spouse (Philippine Side)

This is where most Filipino applicants face challenges. Philippine documents have specific requirements that differ from other countries. Getting these right the first time saves months of processing delays.

PSA Birth Certificate

Must be issued by the Philippine Statistics Authority (PSA) — formerly NSO.
Must be on PSA security paper (PSA security paper (SECPA) with security features).
Local civil registrar copies are NOT accepted by IRCC.
Order online through PSA Serbilis or request through the Philippine Consulate in Toronto.

CENOMAR (Certificate of No Marriage) from PSA

Also called “Certificate of No Marriage Record” or “Advisory on Marriages.”
Must be from PSA — not the local civil registrar.
Proves your spouse has no other registered marriage in the Philippines.
Validity: IRCC does not specify an expiry, but most immigration officers expect it to be no older than 6 months at the time of submission. Order it as close to your filing date as possible.
Processing time: 4-6 business days via PSA Serbilis (domestic), or 6-8 weeks via the Philippine Consulate (overseas).

Marriage Certificate

Must be a PSA-issued marriage certificate on security paper.
A church certificate alone is NOT sufficient. The marriage must be registered with the local civil registrar, which then gets transmitted to PSA.
If married in the Philippines: the officiant (priest, pastor, judge, or mayor) should have filed the marriage certificate with the local civil registrar within 15 days of the ceremony.
If married in Canada: provide the Canadian marriage certificate issued by the province where the marriage took place.

Valid Passport

Philippine passport valid for at least 6 months beyond your expected travel date.
Provide copies of all pages (including blank pages).
Include copies of any previous passports used for travel to Canada or other countries.

Passport-Size Photographs

2 photos per person (applicant and any dependent children).
Must meet IRCC photo specifications: 50mm x 70mm, white background, taken within the last 6 months.
Write the person’s name and date of birth on the back of each photo.

How to Get PSA Documents from Abroad

If your Filipino spouse is already in Canada or in another country outside the Philippines, there are several ways to obtain PSA documents:

Option 1: PSA Serbilis Online

Website: psaserbilis.com.ph
Can deliver to Philippine addresses only (have a family member receive it and send it to you).
Processing: 4-6 business days for Metro Manila, 6-8 days for provinces.
Cost: ₱365 per document (delivery included).

Option 2: Philippine Consulate General in Toronto

The consulate can request PSA documents on your behalf.
Processing: 6-8 weeks (sometimes longer).
Visit the Consulate General of the Philippines in Toronto website for current fees and requirements.
Available documents: birth certificate, marriage certificate, CENOMAR, death certificate.

Option 3: Authorized Representative in the Philippines

A family member with a Special Power of Attorney (SPA) can request documents on your behalf at PSA outlets.
The SPA must be notarized and, if executed in Canada, authenticated at the Philippine Consulate.
Learn more: Special Power of Attorney for Filipinos in Canada

Authentication and Apostille Requirements

The Philippines joined the Apostille Convention in May 2019. This changed how Philippine documents are authenticated for use in Canada:

Philippine documents used in Canada: Must be apostilled by the Department of Foreign Affairs (DFA) in the Philippines. The apostille replaces the previous “red ribbon” authentication process.
Canadian documents used in the Philippines: Must be apostilled by Global Affairs Canada (GAC).
For IRCC purposes: IRCC generally accepts PSA-issued documents without apostille for immigration applications. However, having documents apostilled adds an extra layer of authentication that can prevent processing delays.

Police Clearance Requirements

The sponsored spouse must provide police clearance certificates from every country where they have lived for 6 months or more since turning 18.

NBI Clearance (Philippines)

Issued by the National Bureau of Investigation (NBI).
Apply online at clearance.nbi.gov.ph — registration and appointment required.
If applying from Canada, you can request NBI clearance through an authorized NBI clearance service without returning to the Philippines.
Validity: NBI clearances are valid for 1 year from the date of issue.
Processing: Same-day if no “hit” (matching record). If there’s a hit, allow 10-15 business days for verification.

Other Countries

If your spouse lived in any other country for 6+ months (e.g., UAE, Saudi Arabia, Hong Kong, Singapore — common for OFWs), they need a police clearance from that country too.
Contact the embassy or consulate of that country in Canada or the Philippines to request the clearance.
Common for OFW spouses: police clearances from Middle Eastern countries can take 2-4 months — start early.

Relationship Genuineness Evidence

Types of Evidence to Include

Photographs together: Include 10-20 photos showing your relationship over time — meeting each other’s families, celebrations, trips, everyday life. Label each photo with the date, location, and who is in it.
Communication records: Screenshots or logs from messaging apps (Messenger, Viber, WhatsApp), video call history, phone records showing regular contact.
Travel records: Flight itineraries, boarding passes, passport stamps showing visits to each other. Include hotel bookings or evidence of staying together.
Financial support evidence: Remittance receipts (GCash, Wise, Western Union, Remitly), bank transfers, shared expenses, joint accounts if applicable.
Letters from family and friends: Statutory declarations from people who know you as a couple, attesting to the genuineness of your relationship.
Shared commitments: Joint lease, co-ownership, shared subscriptions, beneficiary designations, wedding planning correspondence.

Medical Examination Requirements

The sponsored spouse (and any dependent children) must complete an Immigration Medical Examination (IME) by an IRCC-designated panel physician.

In the Philippines: Several designated panel physicians in Manila, Cebu, and other major cities. Find one at IRCC’s Panel Physician Finder.
In Canada (inland applications): Panel physicians available in major cities including Toronto.
The exam includes a physical examination, chest X-ray, blood tests (HIV, syphilis), and urinalysis.
Validity: Medical results are valid for 12 months from the date of the exam.
Timing: For outland applications, IRCC will instruct you when to complete the medical exam. For inland applications, you can do it upfront with your application.
Cost: Varies by clinic — typically ₱11,800-₱13,270 in the Philippines, or $230-$450+ CAD in Canada.

Common Document Mistakes Filipino Applicants Make

After helping hundreds of Filipino families with spousal sponsorship, these are the most common document mistakes we see:

1. Using a Church Marriage Certificate Instead of PSA

2. Submitting an Expired CENOMAR

3. Wrong Type of PSA Document

PSA issues several types of certificates. Make sure you request the correct one:

Birth Certificate — not “Certificate of Live Birth” from the hospital.
CENOMAR — not “Advisory on Marriages” (which is different).
Marriage Certificate — not “Certificate of Marriage” from the church.

4. Missing Authentication or Apostille

5. Incomplete Relationship Evidence

6. Not Providing Police Clearances from OFW Countries

Complete Document Checklist Summary

Use this quick-reference checklist to make sure you have everything before filing:

Sponsor (Canadian) Documents

☐ IMM 1344, IMM 0008, IMM 5532, IMM 5669, IMM 5406, IMM 5533
☐ Proof of Canadian citizenship or PR
☐ Government photo ID
☐ Proof of address
☐ CRA Notice of Assessment + Option C
☐ Employment letter and recent pay stubs
☐ Previous relationship documents (if applicable)
☐ Passport-size photos (2)

Sponsored Spouse (Philippine) Documents

☐ PSA Birth Certificate (on security paper)
☐ PSA CENOMAR (less than 6 months old)
☐ PSA Marriage Certificate (or Canadian marriage certificate)
☐ Valid Philippine passport (6+ months validity)
☐ NBI Clearance (valid for 1 year)
☐ Police clearance from other countries lived in 6+ months
☐ Passport-size photos (2 per person)
☐ Relationship genuineness evidence package
☐ Medical exam results (when instructed)

Frequently Asked Questions

Do I need to apostille my PSA documents for spousal sponsorship?

How recent does my CENOMAR need to be?

Can I use my church wedding certificate instead of a PSA marriage certificate?

My spouse worked as an OFW in Dubai. Do they need a UAE police clearance?

How long is the NBI clearance valid for Canadian immigration?

What if my spouse’s name on the PSA birth certificate doesn’t match their passport?

This guide was prepared by JCA Law Office Professional Corporation, a Toronto-based immigration law firm serving the Filipino-Canadian community since 2016. Last updated March 2026.

Filing a spousal sponsorship application to bring your Filipino spouse to Canada requires careful document preparation. Missing or incorrect documents are one of the top reasons applications get returned or refused. This complete checklist covers every document you need — with specific guidance for documents from the Philippines.

Documents Required from the Sponsor (Canadian Side)

The Canadian sponsor must provide documents proving their status, identity, and ability to support their spouse. Here is the complete list:

IMM Forms (Mandatory)

IMM 1344 — Application to Sponsor, Sponsorship Agreement and Undertaking: The primary sponsorship form. Both the sponsor and the sponsored person must sign.
IMM 0008 — Generic Application Form for Canada: The main application form for the sponsored spouse.
IMM 5532 — Relationship Information and Sponsorship Evaluation: Detailed questions about your relationship history, how you met, and evidence of genuineness.
IMM 5669 — Schedule A: Background/Declaration: Personal history of the sponsored person including education, employment, and addresses for the past 10 years.
IMM 5406 — Additional Family Information: Lists all family members of both sponsor and sponsored person.
IMM 5476 — Use of a Representative: Required only if using an immigration lawyer or consultant.
IMM 5533 — Document Checklist: IRCC’s own checklist — submit this completed form with your application.

Sponsor’s Identity and Status Documents

Proof of Canadian citizenship or permanent residence: Canadian passport, citizenship certificate, or PR card (front and back).
Government-issued photo ID: Driver’s licence or provincial photo card.
Proof of address: Utility bill, bank statement, or government correspondence showing your current Canadian address.

Financial Documents

Notice of Assessment (NOA) from the Canada Revenue Agency for the most recent tax year.
Option C printout — a detailed income summary from CRA (available through My Account at canada.ca).
Employment letter confirming position, salary, and start date.
Recent pay stubs (last 3 months recommended).

Previous Relationship Documents (If Applicable)

Divorce certificate, annulment decree, or death certificate of a former spouse — for either the sponsor or the sponsored person.
If previously sponsored a spouse: proof that the 3-year sponsorship bar has passed (your previous sponsored spouse became a PR more than 3 years ago).

Documents Required from the Sponsored Spouse (Philippine Side)

PSA Birth Certificate

Must be issued by the Philippine Statistics Authority (PSA) — formerly NSO.
Must be on PSA security paper (PSA security paper (SECPA) with security features).
Local civil registrar copies are NOT accepted by IRCC.
Order online through PSA Serbilis or request through the Philippine Consulate in Toronto.

CENOMAR (Certificate of No Marriage) from PSA

Also called “Certificate of No Marriage Record” or “Advisory on Marriages.”
Must be from PSA — not the local civil registrar.
Proves your spouse has no other registered marriage in the Philippines.
Validity: IRCC does not specify an expiry, but most immigration officers expect it to be no older than 6 months at the time of submission. Order it as close to your filing date as possible.
Processing time: 4-6 business days via PSA Serbilis (domestic), or 6-8 weeks via the Philippine Consulate (overseas).

Marriage Certificate

Must be a PSA-issued marriage certificate on security paper.
A church certificate alone is NOT sufficient. The marriage must be registered with the local civil registrar, which then gets transmitted to PSA.
If married in the Philippines: the officiant (priest, pastor, judge, or mayor) should have filed the marriage certificate with the local civil registrar within 15 days of the ceremony.
If married in Canada: provide the Canadian marriage certificate issued by the province where the marriage took place.

Valid Passport

Philippine passport valid for at least 6 months beyond your expected travel date.
Provide copies of all pages (including blank pages).
Include copies of any previous passports used for travel to Canada or other countries.

Passport-Size Photographs

2 photos per person (applicant and any dependent children).
Must meet IRCC photo specifications: 50mm x 70mm, white background, taken within the last 6 months.
Write the person’s name and date of birth on the back of each photo.

How to Get PSA Documents from Abroad

If your Filipino spouse is already in Canada or in another country outside the Philippines, there are several ways to obtain PSA documents:

Option 1: PSA Serbilis Online

Website: psaserbilis.com.ph
Can deliver to Philippine addresses only (have a family member receive it and send it to you).
Processing: 4-6 business days for Metro Manila, 6-8 days for provinces.
Cost: ₱365 per document (delivery included).

Option 2: Philippine Consulate General in Toronto

The consulate can request PSA documents on your behalf.
Processing: 6-8 weeks (sometimes longer).
Visit the Consulate General of the Philippines in Toronto website for current fees and requirements.
Available documents: birth certificate, marriage certificate, CENOMAR, death certificate.

Option 3: Authorized Representative in the Philippines

A family member with a Special Power of Attorney (SPA) can request documents on your behalf at PSA outlets.
The SPA must be notarized and, if executed in Canada, authenticated at the Philippine Consulate.
Learn more: Special Power of Attorney for Filipinos in Canada

Authentication and Apostille Requirements

The Philippines joined the Apostille Convention in May 2019. This changed how Philippine documents are authenticated for use in Canada:

Philippine documents used in Canada: Must be apostilled by the Department of Foreign Affairs (DFA) in the Philippines. The apostille replaces the previous “red ribbon” authentication process.
Canadian documents used in the Philippines: Must be apostilled by Global Affairs Canada (GAC).
For IRCC purposes: IRCC generally accepts PSA-issued documents without apostille for immigration applications. However, having documents apostilled adds an extra layer of authentication that can prevent processing delays.

Police Clearance Requirements

The sponsored spouse must provide police clearance certificates from every country where they have lived for 6 months or more since turning 18.

NBI Clearance (Philippines)

Issued by the National Bureau of Investigation (NBI).
Apply online at clearance.nbi.gov.ph — registration and appointment required.
If applying from Canada, you can request NBI clearance through an authorized NBI clearance service without returning to the Philippines.
Validity: NBI clearances are valid for 1 year from the date of issue.
Processing: Same-day if no “hit” (matching record). If there’s a hit, allow 10-15 business days for verification.

Other Countries

If your spouse lived in any other country for 6+ months (e.g., UAE, Saudi Arabia, Hong Kong, Singapore — common for OFWs), they need a police clearance from that country too.
Contact the embassy or consulate of that country in Canada or the Philippines to request the clearance.
Common for OFW spouses: police clearances from Middle Eastern countries can take 2-4 months — start early.

Relationship Genuineness Evidence

Types of Evidence to Include

Photographs together: Include 10-20 photos showing your relationship over time — meeting each other’s families, celebrations, trips, everyday life. Label each photo with the date, location, and who is in it.
Communication records: Screenshots or logs from messaging apps (Messenger, Viber, WhatsApp), video call history, phone records showing regular contact.
Travel records: Flight itineraries, boarding passes, passport stamps showing visits to each other. Include hotel bookings or evidence of staying together.
Financial support evidence: Remittance receipts (GCash, Wise, Western Union, Remitly), bank transfers, shared expenses, joint accounts if applicable.
Letters from family and friends: Statutory declarations from people who know you as a couple, attesting to the genuineness of your relationship.
Shared commitments: Joint lease, co-ownership, shared subscriptions, beneficiary designations, wedding planning correspondence.

Medical Examination Requirements

The sponsored spouse (and any dependent children) must complete an Immigration Medical Examination (IME) by an IRCC-designated panel physician.

In the Philippines: Several designated panel physicians in Manila, Cebu, and other major cities. Find one at IRCC’s Panel Physician Finder.
In Canada (inland applications): Panel physicians available in major cities including Toronto.
The exam includes a physical examination, chest X-ray, blood tests (HIV, syphilis), and urinalysis.
Validity: Medical results are valid for 12 months from the date of the exam.
Timing: For outland applications, IRCC will instruct you when to complete the medical exam. For inland applications, you can do it upfront with your application.
Cost: Varies by clinic — typically ₱11,800-₱13,270 in the Philippines, or $230-$450+ CAD in Canada.

Common Document Mistakes Filipino Applicants Make

After helping hundreds of Filipino families with spousal sponsorship, these are the most common document mistakes we see:

1. Using a Church Marriage Certificate Instead of PSA

2. Submitting an Expired CENOMAR

3. Wrong Type of PSA Document

PSA issues several types of certificates. Make sure you request the correct one:

Birth Certificate — not “Certificate of Live Birth” from the hospital.
CENOMAR — not “Advisory on Marriages” (which is different).
Marriage Certificate — not “Certificate of Marriage” from the church.

4. Missing Authentication or Apostille

5. Incomplete Relationship Evidence

6. Not Providing Police Clearances from OFW Countries

Complete Document Checklist Summary

Use this quick-reference checklist to make sure you have everything before filing:

Sponsor (Canadian) Documents

☐ IMM 1344, IMM 0008, IMM 5532, IMM 5669, IMM 5406, IMM 5533
☐ Proof of Canadian citizenship or PR
☐ Government photo ID
☐ Proof of address
☐ CRA Notice of Assessment + Option C
☐ Employment letter and recent pay stubs
☐ Previous relationship documents (if applicable)
☐ Passport-size photos (2)

Sponsored Spouse (Philippine) Documents

☐ PSA Birth Certificate (on security paper)
☐ PSA CENOMAR (less than 6 months old)
☐ PSA Marriage Certificate (or Canadian marriage certificate)
☐ Valid Philippine passport (6+ months validity)
☐ NBI Clearance (valid for 1 year)
☐ Police clearance from other countries lived in 6+ months
☐ Passport-size photos (2 per person)
☐ Relationship genuineness evidence package
☐ Medical exam results (when instructed)

Frequently Asked Questions

Do I need to apostille my PSA documents for spousal sponsorship?

How recent does my CENOMAR need to be?

Can I use my church wedding certificate instead of a PSA marriage certificate?

My spouse worked as an OFW in Dubai. Do they need a UAE police clearance?

How long is the NBI clearance valid for Canadian immigration?

What if my spouse’s name on the PSA birth certificate doesn’t match their passport?

This guide was prepared by JCA Law Office Professional Corporation, a Toronto-based immigration law firm serving the Filipino-Canadian community since 2016. Last updated March 2026.